Start with a structured message

Put the platform, request, product selection, quantity, and relevant deadline in one concise message. Add screenshots only when they help explain the situation.

Confirm changes explicitly

When the scope changes, restate the new agreement rather than assuming an earlier message still describes the work. Keep questions and decisions easy to distinguish.

Keep a reference for follow-up

Save the order or project reference and use it when asking about progress. This helps support connect the new question with the agreed work.

Turn the brief into a useful next step

Bring these notes into the conversation with your team or ADFBM. Keep the selected configuration, the responsible contact, and any open question together. Before an order or change is confirmed, make sure the people doing the work share the same written understanding.

Use the checklist below as a starting point, then adapt it to the business and assets you are authorized to manage. Product details and platform requirements should always be confirmed for the specific setup involved.